Understand DOC's requirements
All community group-led projects on public conservation land will need:
a. approval from DOC
This involves entering a project document such as an Agreed Working Arrangement or a management agreement. This agreement will lay out the planned activities, intended outcomes and outputs, responsibilities of all parties involved, health and safety requirements etc. DOC staff will work with your group to prepare the document for signing.
b. health and safety roles and responsibilities between DOC and the community group agreed and clearly assigned
This involves having safety hazards and risks associated with the proposed activities assessed, control measures put in place and health and safety roles and responsibilities clearly assigned between the community group and DOC.
These agreed actions will need to be documented in a safety plan. DOC staff can help to provide a safety plan template and to check the prepared safety plan for acceptance.
c. insurance against risks
In most cases, DOC can insure community groups meeting conditions set by its insurer. There may however be instances where some aspects of the work cannot be covered by DOC's insurance. If DOC cannot insure your group, we will inform you of the type of insurance to take up.
Have an outline plan
Here are some useful things you should think about for discussion with DOC:
- what outcomes and outputs does your project want to achieve?
- what is the timeframe for your project?
- does your group have all the necessary skills and resources to complete your activity?
- what support will your group need from DOC?
- who else needs to be involved to discuss your project?
Set up discussion with DOC
Put aside time to invite your local DOC office to a discussion. This will be an opportunity for DOC to understand your group's plan, give relevant advice/information and feedback if what your group is proposing is right for public conservation land.