Tenanting or using existing structure
To apply for a tenancy or use any existing structure or facility on public conservation land you must have a concession from DOC. This includes the permanent use of a historic building for a business or community group.

For overnight stays of guided groups in DOC huts see Land-based guided activities.

Find out what concession you will need and how to apply for one below.

Pre-application advice

Applying for a concession for the first time can be a little tricky. To ensure your application goes smoothly we offer free pre-application advice.

We’ll help you to:

  • Understand the concession you will need to apply for.
  • Navigate our statutory planning documents, so you can consider whether the activity you wish to undertake is consistent with them.
  • Understand DOC’s responsibility to give effect to the principles of the Treaty of Waitangi, which requires consultation with Treaty Partners on most applications. If you wish, DOC can help you contact the local iwi, hapū, and whānau to assess whether your proposed activity will have any cultural effects. Often this consultation can enhance the activity you are considering.

Type of concession

Depending on what you want to do and when and how you want to do it, you will either need a one-off concession or a longer term concession.

One-off concession – for tenancy or usage required for a period of no longer than three months.

As well as complying with all relevant legislation and conservation plans or strategies your planned activity must:

  • have only minor environmental effects that can easily be managed
  • have clearly defined limits (ie number of landings)
  • not involve permanent structures
  • not take place in the same location more than once in any three year period
  • only take place in one DOC operational region.

Use DOC Maps to check the DOC operational region for your activity.

Longer term concession – for tenancy or usage required for a period of longer than three months.

Your DOC advisor will advise you what concession you will need in your pre-application meeting.

Apply for your concession

Follow the relevant process below for your application.

One-off activity 

Identify the name and status of the public conservation land you wish to use by checking DOC maps.

If your application is approved we will send you a contract which you must sign and return before proceeding with your activity.

Longer term activity

Identify the name and status of the public conservation land you wish to use by checking DOC maps.

If your application is approved we will send you a contract which you must sign and return before proceeding with your activity.

Find out more

Find out more about the process and how to prepare your application.

Permissions application process

Preparing a permission application

Timeframe

One-off applications are generally processed in shorter timeframes, dependent on whether iwi consultation is required.

Complex applications could take a number of months to be processed.

Your application may need to be notified to the public. If your application is notified, your processing fee will include the cost of public notification and hearings required and you application processing time will be impacted.

See How long it takes to process an application for more information on application timeframes.

Fees

We charge an application processing fee based on the time required to process your application and staff hourly charge-out rates. Complex applications cost more as they take longer to process. After you apply, we will assign your application to a processing category that reflects its complexity. Each category has a minimum processing fee. The minimum fee for one-off tenancy or usage activity is $930 plus GST.

Learn more about processing categories and minimum fees

If you seek pre-application advice we can tell you the category and minimum processing fee that will most likely apply to your application. We will confirm your minimum processing fee once your application is accepted and assigned to a processing category. If we expect your processing fee to exceed the minimum fee, we will give you a non-binding fee estimate before we start work.

We will usually invoice your fee after processing is complete. If you withdraw your application, you will be charged for any work already done.

If your application is approved, ongoing permission fees may apply.

Environmental Impact Assessment

As part of your application you will need to complete a full Environmental Impact Assessment (EIA).

Contact us

For more information or assistance with your sporting event concession contact the nearest of these DOC offices.