Introduction

To hold a sporting event such as a 4WD club trip, off-road running race or multi-sport event on public conservation land you must have a concession from DOC.

Find out what concession you will need and how to apply for one below.

Pre-application meeting

Applying for a concession for the first time can be a little tricky. To ensure your application goes smoothly we offer a free pre-application meeting. We’ll also help you contact the local iwi to assess whether your proposed activity will have any cultural effects .

Type of concession

Depending on what you want to do and when and how you want to do it, you will either need a one-off concession or a longer term concession.

    • One-off concession – for events you want to hold over a period of no longer than three months with a limited number of occurrences.

      As well as complying with all relevant legislation and conservation plans or strategies your planned activity must:
      • have only minor environmental effects that can easily be managed
      • have clearly defined limits (ie number of landings)
      • not involve permanent structures
      • not take place in the same location more than once in any three year period.
  • Longer term concession – for events held in an area for a period of longer than three months.

Your DOC advisor will advise you what concession you will need in your pre application meeting.

Apply for your concession

Delays in processing

We’re currently receiving a large number of applications and they are taking longer than advised to process.

We're working hard to process older and urgent applications first – advise us on your application form if your permit is urgent. This will help us to prioritise your application against others received at a similar time.

Contact permissions@doc.govt.nz if you have any questions.

Follow the relevant process below for your sporting event.

One-off activity

Identify the name and status of the public conservation land you wish to use by checking DOC maps.

We will invoice you once we have processed your application. Your fee is likely to be $230 plus GST ($264.50 including GST).

Your application should be processed within 10 working days of receipt. The timeframe may be longer where iwi consultation is required. If your application is approved we will send you a contract which you must sign and return before proceeding with your activity

Longer term activity

Identify the name and status of the public conservation land you wish to use by checking DOC maps.

We will invoice you once we have processed your application. The processing fee for a standard application is likely to be $2065 plus GST ($2374.75 including GST). If your application is assessed as complex, covers multiple regions, or includes more than 20 individual locations, this fee is likely to be higher. We will send you an estimate of costs once we have received your application.

Your application should be processed within 45 working days of receipt for simple applications (up to 65 working days for complex applications).

If your application is approved we will send you a contract which you must sign and return before proceeding with your activity.

Fees

You will be required to pay ongoing concession fees and activity fees.

For large operators, this is generally 7.5% of gross revenue but can vary. 

The fees for small operators (>$10,000 gross revenue) and events on DOC land are below. These fees are all charged per person. 

  • Trips less than 1 hour – $1
  • Trips 1-4 hours – $5
  • Trips longer than 4 hours (but not overnight) – $10
  • Overnight – $10 (each additional night costs an extra $10) 

Children between 5 – 17 years inclusive are charged 50% of the above fees. Children under 5 are free.

Note: These fees are currently under review.

Application requirements

As part of your application you will need an independently audited safety plan.

Contact us

For more information or assistance with your sporting event concession contact the nearest of these DOC offices.


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