The Permit Holder is responsible for the transport, accommodation and safety of themselves and the Party, and shall indemnify the Department against any claim which may be made against it in respect of any damage or injury arising out of the exercise of this permit.
The Permit Holder is responsible for arranging and related costs, any emergency evacuation from the Reserve for themselves or any member of the Party, whether by reason of illness, accident or any other eventuality. Should the Permit Holder require the assistance of the Department in this regard, the cost of such assistance shall be met in full by the Permit Holder
Your supervisor is not with your group as a guide, they accompany your group to make sure the permit conditions are adhered to while you are on the island.
As group leader (and permit holder) the following is a guide to your responsibilities.
Preparation for the trip
- Organise the trip and apply for the permit – you will be the permit holder.
- Ensure that the biosecurity and other permit conditions have been read and understood by your group before departing for the island.
- Be responsible for the group's safety. You will be confident that your group is well informed, fit and able to handle the wet slippery boulder landing and back country walk.
- Have a list of emergency contact details for your group members along with information about any allergies, or other health conditions, and how these are managed/treated.
- Inform your group that they could get sea sick on the trip over and that everyone must stay together on the island.
- The team leader must contact the Island Ranger on +64 27 399 3355 the night before the scheduled arrival at the island to confirm if landing conditions are considered suitable. Should the ranger confirm that landing is not suitable, then no attempt at landing is permitted to take place.
- Safety of any landing will be the sole repsonsibility of the permit holder and their boat operator. This will be based on the boat operator's assessment of the landing conditions and their capability of carrying out a safe landing.
- The permit holder and the boat operator need to take into account that conditions may deteriorate or become unsafe, even after confrimation was received from the ranger that conditions for landing are suitable at the time of the check call.
The Department of Conservation will not be responsible for any mishap or accident occurring during landing or departing.
- Ensure your group are aware they have to hot wash their clothes in sterigene and dry inside. It is your responsibility to ensure your group has a supply of sterigene, which can be sourced online or perhaps from your local vet.
- Check the group's gear prior to arrival for quarantine as per the checklist. The leader should also have emailed checklists to group members at least one week before travelling to enable them to be well prepared.
- Remind the group about no cucumber, and check socks carefully for seeds. A pinhead of soil can spread kauri Dieback, so be extremely thorough when cleaning boots inside and out.
- Bring the gear they are taking in a clean plastic bag.
- Be responsible for the safety of your group and carry a first aid kit and mobile phone. The island ranger will instruct you and your group about emergency procedures in the induction talk.
- Ensure your group are aware of the possibility of a delayed departure or overnight stay if the weather deteriorates and they bring enough personal medication to cover for an enforced overnight stay.
- Have a contingency plan arranged with your boat skipper in case of deteriorating weather.
- Arrange a 'telephone tree' for messages to be relayed to the mainlaind if the return is delayed.
- Ensure all your group is aware of the hazards associated with the landing and walking across the island and the measures to minimise these.
- Confirm departure time is 4 pm with the boat operator and ensure that the operator is available and can be contacted if an early departure is necessary. Let the supervisor know you have done this.
- For safety you must keep the group together at all times and be comfortable that everyone can cope with the walk on the tracks. They are loop tracks so if one person isn’t coping you must all return together. Have a plan in case someone is ill from the boat trip and unable to do the walk.
- Ensure no rubbish is left behind including organic rubbish such as apples cores and vegetable matter.
- Ensure group members use the toilets at the quarantine room instead of going in the bush. Some seeds are capable of germinating after they have passed through you.
- Make sure everyone is aware of the departure time of 4 pm.
Arrival back at the wharf
- Ensure all fish bins assigned to your group are collected and returned to the DOC Warkworth Office. If the office is closed drop them over the gate. You may be charged for bins that are not returned.